Ask all the alumni to update their profile
There are various ways for admin to keep on updating profiles of the alumni.
- Uploading excel sheet of updated data
- Sending emails to inactive users to insist on updating the database
Here are a few mail templates that you can take inspiration from.
#Template: Data Updation Drive
Subject: Update your Alumni Profile Today!
Reminder mail subject line: We are waiting for you. Update your alumni profile today!
Content:
Dear [NAME],
Greetings from ____ Alumni Association! Hope you and your loved ones are doing well.
We are conducting a data updation drive. You are requested to kindly update your profile with the latest communication details (Email and Phone) as well as your current work profile and location. To update your profile kindly click on the link below
https://____yourdomain.com/start/verify
It will hardly take 2 minutes. Once you update your profile, feel free to browse the complete yearbook, alumni map, jobs portal, memories, and more.
If you find your batchmate’s profile missing, we seek your cooperation in getting alumni from your circles to get registered or have their data updated. So kindly spread the word.
Regards,
John Doe
Alumni Relations Manager,
Demo Alumni Association.
===
If you have not taken your Alumni I-card yet, please apply at alumni.demoinstitute.com
#Template: Data Updation Drive for Never Logged-in Users
Subject: Message from John Doe, Dean, _____ University.
Subject-option-2: Your profile expires in 7 days! Take Action!
Content:
Dear [NAME],
Greetings from ____ Alumni Association!
Your online alumni profile is created at alumni.demoinstitute.com from where your batchmates are waiting for you.
You are requested to confirm your latest communication details as well as your current work profile and location. Kindly click on the link below to confirm your profile details.
https://____yourdomain.com/start/verify
It will hardly take 2 minutes. Also, if you find your batchmate’s profile missing, we seek your cooperation in getting alumni from your circles to get registered or have their data updated. So kindly spread the word.
Regards,
John Doe
Alumni Relations Manager,
Demo Alumni Association.
===
If you have not taken benefits of our jobs portal yet, join today at alumni.demoinstitute.com
#Template: Show as a system is asking to update the details
Subject: People are viewing your profile!
Subject-Option-2: People are viewing your profile at the Demo Alumni Platform!
Content:
Dear [NAME],
People are viewing your profile at the ____ Alumni Platform (alumni.demoinstitute.com).
You are requested to keep your details updated with the latest communication details, current work profile, and location. Kindly click on the link below to confirm/update your profile details.
https://____yourdomain.com/start/verify
It will hardly take 2 minutes. Once you update your profile, feel free to browse the batchwise yearbook, alumni map, jobs portal, campus stories, and more.
#Template: General
Subject: Message from John Doe, Dean, _____ University.
Content:
Dear [NAME],
You, the Alumni, are the most prestigious asset of _____ University!
We at ____ University believe we can do better in creating opportunities to enrich your lives and for you to enrich the lives of our current students and your fellow alumni alike.
Your updated profile will help us send relevant communication and connect with you.
Your Updated Profile will help-
- Your friends find you
- Widen your professional network
- Access exclusive job posting
- Mentor current students and alumni
Ready to reconnect, engage, and impact? It’s easy. Please click the link below and update your profile!
Link - ____yourdomain.com/profile
Regards,
Alumni Relations Team
To the get best results, it is highly recommended to use the link https://____yourdomain.com/start/verify which asks the same information as asking while new registrations.
Here the templates are for reference only, you can change content according to your facility.
In case you have any query, feel free to reach out to us.
Related Articles
Step by step guide on how to convert your Student profile to an Alumni profile.
Step by step guide on how to convert your Student profile to an Alumni profile. - It is recommended to update user roles once or twice in a year as per the batch's passing month. Step 1: Kindly Go to the Directory Tab Step 2: Under the filter ...How to Manage Duplicate Profile Module on the Alumni Portal?
Duplicate Profile Module will enable the Admin in identifying the duplicate profiles of the alumni and solve the same. Duplicate Profiles are generated when a registered alumni signs up for the alumni portal with a different email id. To take action ...Improve Alumni Database with Yearbook (Alumni Batchwise Directory)
What is Yearbook? The yearbook is an auto-generated directory of all the alumni of your institute organized with their year of graduation & Departments. Yearbook gets automatically organized by graduation year & Departments based on the profile ...Adding Faculty members to Alumni Portal
Adding faculty members to Alumni Portal is highly recommended as faculty has a very long-lasting relationship with their students. Faculty can use Alumni portal to bring in lots of their old students they are in touch with. The Alumni who would be ...How to Add New Members (Alumni,Students,Faculty) to Alumni Portal?
A Constantly Improving, Constantly Increasing Database is The Biggest Resource of Any Community To add a member to the Alumni Portal, log in with the Admin ID that has the right to add users. Navigate to the "Admin Dashboard" and scroll down to find ...